It is the policy of the City of Southport to offer the use of the Southport Community Building at a reduced rate
to City of Southport real property taxpayers.

The following are regulations for use of the Community Building by a Southport property owner:

1. A valid real property tax bill must be presented by the property owner as well as your photo ID. The
   first page of a valid lease agreement must be presented if you rent from a property owner, as well as
   your photo ID.
2. The applicant must be onsite during their reserved time.
3. Applicants may only rent for themselves or an immediate family member. Immediate family members
   are defined as an individual’s children, parents, sisters, or brothers.
4. You may not rent on behalf of an immediate family member if you are a renter.
5. You must present taxpayer proof, either a real property tax bill or the first page of your current
   lease, alongside your signed contract.

A violation of any of these regulations will result in the cancellation of your reduced rate and you will be billed at
the regular non-resident rate.

AIR CONDITIONER: Building doors must remain closed to ensure the building remains cool.

CANDLES: The use of any type of open flame is prohibited in all buildings and throughout the site. “Flameless candles” which are battery operated are permitted for use.

CHILDREN: Children under the age of 18 are your complete responsibility. Please know where your children are at all times and make certain that they clearly understand The Rules (They are not permitted near the water).

CONTACT PERSON: You must designate one individual as your Contact Person. This must be someone able to effectively communicate with our on-site facilitator the day of the event should they have problems/concerns/questions. (When questions arise, do not designate any member of your bridal party, photographer, caterer, florist or musician as your liaison, if not a wedding do not designate a speaker at the event as your liaison).

COURTESY PROTOCOL: The Owner reserves the right to request any person or group of people acting unruly and contrary to rental regulations to leave the premises. Assistance from law enforcement agencies may be required if this request is not met immediately.

DELIVERIES / DELIVERY TRUCKS: We will need to know the delivery dates and times of any rentals.

ELECTRICAL OUTLETS: All electrical outlets on the property are available for use at an event. The vendors are welcome to inspect the locations and numbers of outlets prior to booking.

DECORATIONS: Due to the fire code, doors with exit signs above them may not be blocked. Only command strips and drafting tape may be used to affix decorations and/or signs. Any other decorations, signage, electrical configurations, or construction must be pre-approved by the Owner. Decorations may not be hung from light fixtures. All decorations must be removed without leaving damages directly following the departure of the last guest unless special arrangements have been made between the Renter(s) and the venue.

Note – The only adhesive material allowed on the walls is command strips and drafting tape which will not damage surfaces. No masking tape, duct tape, electrical tape, transparent tape or double-stick tape is allowed. All other decorations must be freestanding. Nails and staples are not permitted at any location.

Note – The use of sparklers, fireworks, birdseed, rice, silk petals, glitter, or confetti is not permitted inside or outside the facilities.

EVENT ENDING TIME: All events must end by 12:00 PM to comply with City sound ordinances.

FACILITATOR: Every event will have a building representative known as the facilitator who will remain onsite during the event. The facilitator will make all decisions concerning the building throughout the course of the event.

FLAGS: The flags cannot be removed.

GARBAGE DISPOSAL: Trash disposal, other than the garbage disposal of items generated by the caterer, is your responsibility. Immediately following the event, please have your Clean-up Committee take a few minutes to walk all the areas of the building and property that have been utilized for the event and pick up any refuse that may have been dropped or blown around. This trash may be placed into the Owner’s dumpsters.

GARDENS: Our property has been designed to be enjoyed by all. It is the responsibility of the parent to keep their children out of the gardens and landscaped areas.

GUESTS: Please keep in mind when inviting guests to your event, that you are inviting them to our space. We will expect visitors to conduct themselves in a mature, responsible, and respectful manner.

HANDICAP ACCOMMODATIONS: We provide ramped walkways throughout the property along with suitable restroom facilities. Motorized and transport chairs can easily navigate the grounds. All venues on the property are handicapped-accessible.

ICE MACHINE: We encourage Renter(s) to bring their own ice. We do supply some ice on the premises. We are not responsible if the provided ice runs out.

LANDSCAPING: Do not disturb plants, rocks, trees, or other natural gifts. Please do not nail anything to trees or hang any ropes, swings, or hammocks from tree limbs. Please do not walk or step in flower beds.

MUSIC AND ENTERTAINMENT: Due to the proximity of the Owner to the local neighborhood, sound considerations are a concern. Although music (both live and recorded) is permitted, the music must be contained at an acceptable sound level so as not to disturb the local surrounding area. There will be no music outside the building after 8 pm. Music inside is allowed until 11 pm. The Owner’s Community Building Facilitators will help to establish acceptable sound levels. Any complaints from neighbors or other parties may require the levels to be reduced further. The owner reserves the right to require Renter(s) to cease the music it deems inappropriate, at its sole discretion. The owner also reserves the right to require the Renter(s) to lower the sound level or cease playing music, at its sole discretion.

PARKING: Parking is available at the designated areas on the side of the complex (gravel areas and street parking).

PETS: Sorry, absolutely no pets are allowed indoors. However, a family pet involved in an outdoor event will be considered by the Owner.

PHOTOGRAPHY: The many natural settings were maintained and developed for the enjoyment of all events. We reserve the right for each Renter the opportunity to use any area of the complex for wedding/reception photograph sessions. All times for utilization of different areas will be coordinated with the schedule for each venue’s Renter. We also reserve the right to use any photographs or other media reproductions of an event in our publicity and advertising materials.

REFRIGERATOR / FREEZER SPACE: The venue has a refrigerator for that venue’s use. Each event is responsible to provide its own ice. It makes sense to bring your beverages to the venue already chilled the day of the event. Caterers are expected to make their own food/beverage accommodations.

RENTAL SPACE CHANGES: Any contents or furniture movement must be pre-approved by the Owner. It is the Renter’s responsibility to restore all areas to their original appearance. Placements of tables, tents, live music, catering equipment, etc., must also be approved by the Community Building Coordinator.

SIGNAGE: You may post your group’s sign or hang balloons at the front entrance, but please do NOT attach anything to or cover up our entrance sign, or nail or screw anything to the building or surrounding trees.

SMOKING: The Community Building is a non-smoking facility.

CATERING: The catering service area is not intended to be used as a kitchen for meal preparation.

TABLES AND CHAIRS: The tables or chairs provided by the facility may not be used outside of the building.

TOILETS: The venue has adequate toilets for their occupancy. They are handicap accessible.

WEAPONS: No handguns or weapons of any type are allowed on City property.

WEATHER: Should there be inclement weather on your reserved day, we will approve your last-minute rental of tents, canopies, or heaters, provided they are set up at an acceptable location.