Public Notice

The City of Southport requests a Statement of Qualifications (SOQ) from qualified engineering firms for the professional services associated with planning, designing, preparing bid packets, evaluating bids, and constructing a sidewalk running along N. Howe Street (NC211 Hwy). The planned sidewalk spans approximately 3400 linear feet on the west side and 900 linear feet on the east side of N. Howe Street.

The City is seeking consultants with experience in the following disciplines: street improvements, stormwater management, ADA Compliance, formal bid processes including writing and evaluating proposals, and project management. The City currently has a linear engineered drawing, but the firm that is selected will design grading, stormwater infrastructure, traffic controls, etc. The linear drawing is available for your review. And a pre- bid meeting is recommended, but not mandatory.

Consulting firms should have the ability to provide in-house or subcontract survey services, traffic engineering, or landscape design if needed.

Firms interested in being considered for this work should submit their qualifications to:

Dorothy Dutton
City Clerk
1029 N. Howe Street
Southport, NC 28461
RE: RFQ Engineering Services-N. Howe Street sidewalk

For consideration, 3 copies of the response to this request must be received by 2:00 p.m., Thursday, March 24, 2022.

SOQ Organization: To facilitate the objective review of the SOQs from different Consultants, the Consultants are requested to organize the main document using a standardized format. Each SOQ should include the following:

  1. A cover letter signed by a Principal or other member of the firm authorized to commit the firm to contract professional services.
  2. Table of Contents with page numbers.
  3. Information regarding the following topics:
    • Executive Summary-explain the highlights of the SOQ and the strengths and special expertise of the firm and the associated team to successfully accomplish the objectives.
    • Statement of Qualifications-Identify and describe the qualifications of the firm and professional services that may be provided by the


consultants in response to this Request. Also include information on any possible sub-consultants.

  • Project Team and Project Management- Identify the project team keypersonnel (including any sub-consultants). Please include an organizational chart and brief resumes of the project team members. Also, please describe how projects will successfully be managed. It is expected that the team members proposed in the SOQ will be the ones that will actually be working on the City’s projects. Also, describe your quality assurance/quality control methods.
  • Schedule-Please note that this project is located parallel to the main thoroughfare of the City of Southport. The construction start date is negotiable due to the seasonal increase in tourism and traffic. Provide a proposed schedule to meet this construction timeline based on an engineering contract awarded in April 2022. The proposed schedule should include design, permitting, advertising, bidding the project, recommendation of award and notice to proceed, and construction.
  • References-Please provide the name, telephone number, email, and physical address of at least three references in organizations in North Carolina for whom your firm provided similar professional services and whom the City of Southport may contact regarding your firm’s performance on their projects.

Selection of the consultants will be made based on the firm’s qualifications and ability to meet the project schedule when presented.

A selection committee will evaluate qualification statements on the following basis for the project under construction:

  • Firm experience and Capability-firms will be evaluated with respect to their experience with projects similar in size and scope.
  • Qualifications of Design Team-firms will be evaluated on the qualifications and experience of the firm’s proposed project team.
  • Project Approach-firms will be evaluated on the overall understanding of the project and their technical approach to meeting the project objectives and project schedule.If the consultant wishes to submit additional information to strengthen the SOQ, such information may be submitted separately in Appendices. SOQ’s must be limited to no more than 20 numbered pages, excluding the cover page, cover letter, table of contents, resumes, and section dividers.

    The City of Southport reserves the right to select the firm that best meets its needs and negotiate a final Scope of Work that reflects the work to be done within the time constraints established in the above schedule. Based on the number of proposals received, the City may request an oral presentation as part of the selection process. All firms submitting a proposal will receive notification once the contract has been awarded.

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